July 31, 2006 Special Meeting
Invocation (Mrs. Vallencourt)
Pledge of Allegiance
Call to Order1. Attendance
Minutes: Members Present: Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Wayne Bolla, District No. 4; Lisa Graham, District No. 5. Charles Van Zant, District No. 3, participated by telephone conference due to military obligations out of state. Superintendent David Owens was also in attendance.
Public Hearing on the Budget2. Review the Rolled-Back Rate Calculation and the Advertised 2006-07 Millages (Revised)
Attachment: BudgetCalculations.pdf
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, reviewed the individual millage levies as well as the rolled-back rates. 3. Review the 2006-07 Tentative Budget, including the Educational Facilities Plan as advertised
Minutes: Following review of the budget information, the public hearing was held with no one present to speak to the budget or advertised millages.
Action Items4. Adopt the 2006-07 required local effort mill levy (Revised)
| Motions: | | Motion to adopt the required local effort mill levy of 5.019 which exceeds the rolled-back rate by 8.96 percent. | - PASS | | | | Vote Results | | Motion: Carol Studdard | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
5. Adopt the 2006-07 discretionary mill levy (Revised)
| Motions: | | Motion to adopt the discretionary mill levy of 0.510 which exceeds the rolled-back rate by 13.33 percent. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Wayne Bolla | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye | | Wayne Bolla | - Aye | | Lisa Graham | - Aye |
6. Adopt the 2006-07 supplemental discretionary mill levy (Revised)
| Motions: | | Motion to adopt the supplemental discretionary mill levy of 0.250 which exceeds the rolled back rate by 13.12 percent. | - PASS | | | | Vote Results | | Motion: Wayne Bolla | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
7. Adopt the 2006-07 local capital improvement fund mill levy (Revised)
| Motions: | | Motion to adopt the local capital improvement fund mill levy of 2.000 which exceeds the rolled-back rate by 13.19 percent. | - PASS | | | | Vote Results | | Motion: Carol Studdard | | Second: Wayne Bolla | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
8. Adopt the 2006-07 total millage levy (Revised)
| Motions: | | Motion to adopt the total millage levy of 7.779 which exceeds the rolled-back rate by 10.43 percent. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Carol Studdard | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
9. Adopt the Tentative 2006-07 Budget and set the public hearing for the 2006-07 Final Budget for Thursday, September 7, 2006 at 7:00 p.m. (Revised)
| Motions: | | Motion to adopt the Tentative 2006-07 Budget of $378,517,128 and to set the public hearing for the 2006-07 Final Budget for Thursday, September 7, 2006 at 7:00 p.m. in the Teacher Inservice Center at Fleming Island High School. | - PASS | | | | Vote Results | | Motion: Wayne Bolla | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
10. Ratify the 2006-2009 Master Contract between the Clay County Education Association and the Clay County School Board
Attachment: CCEARatification.pdf
Minutes: Constance Higginbotham, President of the Education Association, spoke briefly in support of the new Contract. Following approval by the full Board, both Ms. Higginbotham and Chairman Vallencourt officially signed the Term of Agreement ratifying the 2006-2009 Master Contract.
| Motions: | | Ratify the Tentative Agreement | - PASS | | | | Vote Results | | Motion: Carol Studdard | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
11. Approve the 2006-2007 Administrative/Managerial/Supervisory/ Confidential Salary Schedule retroactive to July 1, 2006, and approve the 2006-2007 Salaries for Substitute Teachers beginning 7/31/06 (Revised)
Attachment: administrativesalaries0607.pdf
| Motions: | | Approve the Salary Schedule as presented. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Carol Studdard | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
12. Agreement between School Board of Clay County and Peters Creek Investments, LLC for Saratoga Springs, a Development of Regional Impact (Revised)
Attachment: CCSB-AGREEMENT WITH PETERS CREEK(amended).doc
Minutes: Several issues pertaining to the Agreement are still being worked out and approval must be moved to a later date.
| Motions: | | Table the item to a time certain of August 17, 2006. | - PASS | | | | Vote Results | | Motion: Carol Studdard | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
13. Guaranteed Maximum Price for Demolition at Charles E. Bennett Elementary Classroom Replacement (Revised)
Attachment: GMP, CEB Classroom Replacement.pdf
Attachment: CEB Amendment I.pdf
| Motions: | | Approve the Guaranteed Maximum Price and Amendment I to the Agreement with the Construction Manager at Risk for the Demolition Phase I for Charles E. Bennett Elementary School Classroom Replacement. | - PASS | | | | Vote Results | | Motion: Carol Studdard | | Second: Charlie VanZant | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
14. School Capacity Definition (Revised)
| Motions: | | Approve school capacity definition as:
School Capacity is the number of student stations the school can accommodate as determined by the lesser of the design standards of the dining facility or the current adopted Facility List. | - PASS | | | | Vote Results | | Motion: Wayne Bolla | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
15. Concurrency Service Areas (Revised)
| Motions: | | Approve Concurrency Services Areas as existing school attendance zones. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Carol Studdard | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
16. Approve Spot Educational Plant Survey for Disposal of Tynes Parkway Right-of-Way and transfer of drainage ponds
Attachment: TES Spot Survey Rev.pdf
| Motions: | | Approve the Spot Educational Plant Survey recommending the disposal of Tynes Parkway right-of-way and the transfer of drainage ponds at Tynes Elementary. | - PASS | | | | Vote Results | | Motion: Carol Studdard | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
17. Change Order #3 for Clay Hill Elementary School Re-Roof Buildings 1, 2, 3, & 4 (Revised)
Attachment: ChangeOrder.CHE.pdf
| Motions: | | Approve Change Order #3 as submitted. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Carol Studdard | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
18. Approve Resolution to Dispose of Tynes Parkway right-of-way and transfer ownership of drainage ponds (Revised)
Attachment: Resolution TES Blvd.pdf
Attachment: Tynes Parkway Exhibit A.pdf
| Motions: | | Approve Resolution to dispose of Tynes Parkway right-of-way to the Board of County Commissioners of Clay County, Florida and transfer ownership of drainage ponds at Tynes Elementary to Pine Ridge Plantation Owners Association, Inc. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Carol Studdard | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
19. Approve Irrevocable Dedication of Tynes Parkway right-of-way to the BCC and transfer of ownership of drainage ponds
Attachment: Plans, TES Pkwy.pdf
| Motions: | | Approve the execution of the irrevocable dedication of that portion of Tynes Parkway owned by the School Board of Clay County to the Board of County Commissioners, Clay County, Florida, as a public right-of-way. | - PASS | | | | Vote Results | | Motion: Wayne Bolla | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
20. Approve Warranty Deed to transfer ownership of drainage ponds at Tynes Elementary to Pine Ridge Plantation Owners Association, Inc. (Revised)
Attachment: Warranty Deed Pine Ridge HOA.pdf
| Motions: | | Approve and execute a Warranty Deed to transfer ownership of certain drainage ponds and surrounding land presently owned by the School Board of Clay County to Pine Ridge Plantation Owners Association, Inc. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Carol Studdard | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye | | Wayne Bolla | - Aye |
21. Approve Drainage Easement from Pine Ridge Plantation Owners Association, Inc. to the School Board of Clay County, Florida (Revised)
Attachment: Grant of Easement Drainage Pine Ridge HOA.pdf
| Motions: | | Approve the form of a drainage easement conveying drainage rights from Pine Ridge Plantation Owners Association, Inc to the School Board of Clay County. | - PASS | | | | Vote Results | | Motion: Carol Studdard | | Second: Lisa Graham | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
22. 2006-07 Staff Allocations (Revised)
Attachment: Proposed Staff Allocations.pdf
| Motions: | | Approve amendments as submitted. | - PASS | | | | Vote Results | | Motion: Lisa Graham | | Second: Wayne Bolla | | Wayne Bolla | - Aye | | Lisa Graham | - Aye | | Carol Studdard | - Aye | | Carol Vallencourt | - Aye | | Charlie VanZant | - Aye |
Superintendent Requests23. Athletic Board Designee Committee
Minutes: Mr. Bolla will serve as the Board's representative on the Committee for the 2006-07 school year. 24. Special Meeting
Minutes: Superintendent Owens expressed the need for an additional Board meeting to discuss elements of concurrency. The meeting was scheduled for Monday, August 7, 2006 at 2:45 p.m. 25. Internet Connections/Bills
Minutes: Superintendent Owens requested direction for handling Board Members' bills for internet service. He suggested the development of a policy to make the process consistent for all. At the Board's request, Superintendent Owens and staff will review the current practices and will draft policy language for the Board's review.
School Board Requests26. Facilities Planning Coordinator
Minutes: Six applicants were interviewed for the position. The position has been offered to the top applicant with a recommended start date of August 14, 2006. 27. W. E. Cherry Elementary Update
Minutes: WEC was successfully utilized as one of the district's sites for the Voluntary Pre-K program over the summer. Its location in a high poverty area makes it an ideal site, and attendance was excellent. Also during the 2006-07 school year, a portion of the district's Autistic Program will be housed at WEC, as well as the new Audiologist. 28. School Concurrency
Minutes: Current deadlines are on track. The revision and approval of the Interlocal Agreement is the Board's first priority. This will include establishing the district's level of service standards.
Adjournment29. The meeting adjourned at 6:40 p.m.
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